- 监督卓越行政中心（AEC）学生事务部的日常行政运作。这包括监督、入职、培训和指导所有参与部门内 UGME 和 PGME 级别临床教学活动的支持人员。
- 根据 AEC 的目标和目的计划、安排和指导支持人员的工作。与行政副主任合作，管理支持人员的绩效问题并监控绩效。
- 就与其工作相关的所有相关主题向支持人员提供培训和建议，并就最佳实践提供建议 与每个部门的项目主任密切合作，以确保 AEC 内各种学术医学项目的顺利运行。
- 参与 UGME 和 PGME 级别 AEC 部门内临床教学活动领域的支持人员的招聘 - 包括评估需求、协助撰写职位描述、面试和雇用候选人与行政副主任、项目总监和人力资源。
- 担任 AEC 内住院医师、研究生、研究生和本科课程的联络人，负责政策、研讨会和组织发展的变化。
- 监督 AEC 内各种住院医师计划的管理。这包括监督学者、居民和学生的 ONE45 评估过程。
- 与行政副主任和管理团队的其他成员合作，确定与学生事务相关的财务优先事项。
- 就与AEC学生事务相关的法规，政策和程序向主席，项目主任和副主任行政人员提供咨询和建议。
- 参与教师政策和程序标准的审查和更新，以及通过跟上学生事务领域的新发展和趋势来支持部门战略方向的新举措的实施，特别是在与住院医师培训计划相关的领域。
- 与医学院本科医学教育（MDCM）和研究生医学教育办公室（UGME/PGME）保持定期沟通
- 参与组织校园内外与CARMS流程相关的迎新和招聘活动（加拿大居民匹配服务）
- Supervise the daily administrative operations of Student Affairs of the Administrative Excellence Centre (AEC). This includes the supervision, onboarding, training and mentoring of all support staff involved in clinically-based teaching activities within the Department at the UGME and PGME levels.
- Plan, schedule and direct the work of support staff in accordance with the AEC’s goals and objectives. In collaboration with the Associate Director of Administration, manage support staff performance issue and monitor performance.
- Provide training and advice to support staff on all relevant topics related to their job, as well as advice on best practices Work closely with the Program Directors of each department to ensure smooth operations of the various academic medical programs within the AEC.
- Participate in the recruitment of support staff in the area of clinically-based teaching activities within the Department AEC at the UGME and PGME levels - including evaluating needs, assisting in writing job descriptions, interviewing and hiring of candidates in collaboration with the Associate Director of Administration, Program Directors and Human Resources.
- Act as a liaison for the residency, post-graduate, graduate and undergraduate programs within the AEC with regards to changes of policies, workshops, as well as organizational development.
- Oversee the management of the various Residency Programs within the AEC. This includes overseeing the ONE45 evaluation process for academics, residents, and students.
- In collaboration with the Associate Director Administration and other members of the management team, establish financial priorities related to Student Affairs.
- Counsel and advise Chairs, Program Directors and Associate Directors Administration, on regulations, policies and procedures related to Student Affairs for the AEC.
- Participate in the review and updating of criteria for faculty policies and procedures, as well as in the implementation of new initiatives that support the strategic direction of the department by keeping abreast of new developments and trends in the Student Affairs field, specifically in areas related to residency training programs.
- Maintain regular communication with Undergraduate Medical Education (MDCM) and Post Graduate Medical Education office of the Faculty of Medicine (UGME/PGME)
- Act as approver/reviewer for various Student Affairs processes and/or transactions
- Participate in organizing orientation and recruiting events across campus and outside of McGill related to the CARMS process (Canadian Resident Matching Service)
- Assist in the preparation of the annual report on student-related activities for the department
- Oversee events planning and undertake special project as requested
- 以客户为中心，具有高度的机智、外交和专业精神，并有能力与各级员工、住院医师和医院建立富有成效的关系。
- 表现出组织、分析、人际关系、倾听、演讲以及口头和书面沟通技巧。自我激励，以结果为导向。具有解决问题和管理多个项目的能力。
- 具有较强的计算能力，能够使用高级软件（即数据库、电子表格、Web 应用程序等）。了解 One45，一项资产。
- Client-focused, with a high level of tact, diplomacy, and professionalism and an ability to establish productive relationships with staff, residents and hospital at all levels.
- Demonstrated organizational, analytical, interpersonal, listening, presentation as well as verbal and written communication skills. Self-motivated and results-oriented. Proven ability to problem solve and manage multiple projects.
- Ability to perform under pressure.
- Experience with budgets, fund administration and reconciliation.
- Demonstrated ability to supervise and lead staff.
- Demonstrated logic and ability to analyze and interpret data in order to draw conclusions.
- Strong computing skill with ability to use advanced software (i.e. databases, spreadsheets, web applications, etc.). Knowledge of One45, an asset.
- Experience working with a residency program, an asset.
- Experience in managing a graduate program, an asset.
- English, written and spoken, French, spoken.
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